G Suite for Education Notice to Parents and Guardians

This notice describes the personal information we provide to Google for
these accounts and how Google collects, uses, and discloses personal
information from students in connection with these accounts.

Using their G Suite for Education accounts, students may access and use the
following “Core Services” offered by Google (described at
https://gsuite.google.com/terms/user_features.html):

- Gmail
- Google+
- Calendar
- Chrome Sync
- Classroom
- Cloud Search
- Contacts
- Docs, Sheets, Slides, Forms
- Drive
- Groups
- Hangouts, Hangouts Chat, Hangouts Meet, Google Talk
- Jamboard
- Keep
- Sites
- Vault

In addition, we also allow students to access certain other Google services
with their G Suite for Education accounts. Specifically, your child under
supervision of a teacher, may have access to the following “Additional
Services”:

- YouTube, Blogger, Google Maps

Google provides information about the information it collects, as well as
how it uses and discloses the information it collects from G Suite for
Education accounts in its G Suite for Education Privacy Notice. You can
read that notice online at
https://gsuite.google.com/terms/education_privacy.html. You should review
this information in its entirety, but below are answers to some common
questions:

What personal information does Google collect?

When creating a student account, St John the Baptist BNS may provide Google
with certain personal information about the student, including, for
example, a name, email address, and password. Google may also collect
personal information directly from students, such as telephone number for
account recovery or a profile photo added to the G Suite for Education
account.

When a student uses Google services, Google also collects information based
on the use of those services. This includes:

- Device information, such as the hardware model, operating system
version, unique device identifiers, and mobile network information
including phone number;

- Log information, including details of how a user used Google services,
device event information, and the user's Internet protocol (IP) address;

- Location information, as determined by various technologies including IP
address, GPS, and other sensors;

- Unique application numbers, such as application version number; and

- Cookies or similar technologies which are used to collect and store
information about a browser or device, such as preferred language and other
settings.

How does Google use this information?

In G Suite for Education Core Services, Google uses student personal
information to provide, maintain, and protect the services. Google does not
serve ads in the Core Services or use personal information collected in the
Core Services for advertising purposes.

In Google Additional Services, Google uses the information collected from
all Additional Services to provide, maintain, protect and improve them, to
develop new ones, and to protect Google and its users. Google may also use
this information to offer tailored content, such as more relevant search
results. Google may combine personal information from one service with
information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to
target advertising?

No. For G Suite for Education users in primary and secondary (K-12)
schools, Google does not use any user personal information (or any
information associated with an G Suite for Education Account) to target
ads, whether in Core Services or in other Additional Services accessed
while using an G Suite for Education account.

Can my child share information with others using the G Suite for Education
account?

We may allow students to access Google services such as Google Docs and
Sites, which include features where users can share information with others
or publicly. When users share information publicly, it may be indexable by
search engines, including Google.

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organisations
and individuals outside of Google unless one of the following circumstances
applies:

- With parental or guardian consent. Google will share personal
information with companies, organizations or individuals outside of Google
when it has parents’ consent (for users below the age of consent), which
may be obtained through G Suite for Education schools.

- With St John the Baptist BNS G Suite for Education accounts, because
they are school-managed accounts, give administrators access to information
stored in them.

- For external processing. Google may provide personal information to
affiliates or other trusted businesses or persons to process it for Google,
based on Google’s instructions and in compliance with the G Suite for
Education privacy notice and any other appropriate confidentiality and
security measures.

- For legal reasons. Google will share personal information with
companies, organisations or individuals outside of Google if it has a
good-faith belief that access, use, preservation or disclosure of the
information is reasonably necessary to:

- Meet any applicable law, regulation, legal process or enforceable
governmental request.

- Enforce applicable Terms of Service, including investigation of
potential violations.

- Detect, prevent, or otherwise address fraud, security or technical
issues.

- Protect against harm to the rights, property or safety of Google,
Google users or the public as required or permitted by law.

Google also shares non-personal information -- such as trends about the use
of its services -- publicly and with its partners.

What choices do I have as a parent or guardian?

First, you can consent to the collection and use of your child’s
information by Google. If you don’t provide your consent, we will not
create a G Suite for Education account for your child, and Google will not
collect or use your child’s information as described in this notice.

If you consent to your child’s use of G Suite for Education, you can access
or request deletion of your child’s G Suite for Education account by
contacting the school office. If you wish to stop any further collection or
use of your child's information, you can request that we use the service
controls available to limit your child’s access to features or services, or
delete your child’s account entirely. You and your child can also visit
https://myaccount.google.com while signed in to the G Suite for Education
account to view and manage the personal information and settings of the
account.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s G Suite for Education
accounts or the choices available to you, please contact our school office.
If you want to learn more about how Google collects, uses, and discloses
personal information to provide services to us, please review the G Suite
for Education Privacy Center <https://www.google.com/edu/trust/>; the G
Suite for Education Privacy Notice
<https://gsuite.google.com/terms/education_privacy.html>; and the Google
Privacy Policy <https://www.google.com/intl/en/policies/privacy/>;.

The Core G Suite for Education services are provided to us under Google’s
Apps for Education agreement
<https://www.google.com/apps/intl/en/terms/education_terms.html>;.